We process personal data so that we can keep members up to date with the services we offer.
We keep your name, address, e-mail address, and phone number. We only disclose this information to third parties to facilitate distribution of our newsletter and annual journal and we obtain an undertaking that the information has been deleted after use. We keep this data while your membership is active and delete it if you do not renew.
Contact the Membership Secretary on firstname.lastname@example.org to see a copy of the data we hold about you. The lawful basis on which we keep this information is your consent. You can withdraw your consent at any time by e mailing the Membership Secretary. If you believe we have mis-handled your personal data you can complain to the Information Commissioner (www.ico.org.uk).
What data does the Textile Society hold about members?
The Textile Society holds the names, postal and email addresses and phone numbers for subscribing members.
Where does the information held about Textile Society members come from?
We only hold the information that you directly provide to us through the membership form or correspondence received after you become a member (e.g. updating your contact details).
What does the Textile Society do with the information it holds about members?
The Textile Society uses your contact information to provide your membership services. These include distributing the Newsletter, Text, sending information about events, the AGM and annual conference, bursaries and other opportunities.
How long does the Textile Society keep the information it holds about members?
The Textile Society retains your name and contact details for the duration of your membership. If you do not renew your membership by the end of March each year then your information is deleted in April.
Does the Textile Society share membership information with anyone?
The Textile Society does not share the information it holds about you except to distribute Text and the printed version of the Newsletter (if you have opted to receive a printed copy) when the mailing lists are sent to the printers. The printers are required to destroy this information after each distribution.
How do I provide consent for the Textile Society to hold information about me and/or contact me?
This is the point of the form we will be sending to you in early April. You will have an opportunity to state your wishes and preferences.
Do I have the right to withdraw my consent?
Yes. You can withdraw your consent by contacting the Membership Secretary by email or post. You can also opt out of receiving the emails and digital Newsletter distributed via Mailchimp by clicking ‘unsubscribe’ at the bottom of the email received.
What happens if I do not consent or I forget to return my consent form?
We will not be able to contact you after 25 May 2018. However, you are still allowed to contact us! So if you lose or misplace your form or just forget to send it back but still want to hear from us, please get in touch with us via the Membership Secretary (by email or post). We are allowed to reply when you initiate contact with us!
So what happens next?
We realise this all sounds very formal. In reality, members who give consent to being contacted will see no difference to how we contact you at present.
We hope this explains a little bit more about the changes taking place in relation to data protection. Please look out for our postal mail-out about this, which will be distributed in early April.
How do I contact the Membership Secretary?
The Membership Secretary’s email is: email@example.com
The post address is:
Textile Society Membership Secretary
24 The Pantiles
Kent TN2 5TN